Admissions Committee for the M.D. Degree

Purpose

To attract, evaluate, and select the best possible medical student applicants for the MD degree program in keeping with the School of Medicine mission and values. It maintains a preference for West Virginia resident applicants who are qualified by their academic record, aptitude, character, and drive to become successful medical doctors. Qualified non-resident applicants with the same qualities will also be considered for admission. Preference for non-residents includes ties to WV, WVU, and/or a rural community or the Appalachian region, as it is believed that they are more likely to contribute to the health care programs of the state in the future.

Membership

  • Members are appointed annually by the Dean to serve a one-year term. Members may be reappointed at the discretion of the Dean.
  • The AC shall consist of at least 15 voting members.
  • A quorum is defined as at least 10 voting members
  • There will be representation from both the basic science and clinical faculty, and students in the fourth year of the MD degree curriculum.
  • Fourth year medical student members must be in good academic and professional standing, and be able to attend a majority of committee meetings.
  • Membership shall have representatives from each campus whenever possible.
  • Retired faculty and community physicians are eligible to serve on the committee.
  • An Assistant/Associate Dean will serve as an ex-officio, non-voting member, to assure smooth operations of the committee.
  • The Dean shall appoint a Chair and Vice Chair from the voting membership.

Duties and Responsibilities

Members shall:

  • Attend the annual orientation and committee meetings.
  • Review applicant files and conduct interviews with applicants in a professional manner.
  • Present those applicants interviewed to the AC in an organized, honest, and complete manner citing student academic qualifications, recommendations, and personal impressions of the interview.
  • Vote on applicants for acceptance or rejection, keeping in mind the School of Medicine mission and values, as well as needs for a diverse student body.
  • Represent the School by answering questions from the applicants or referring those questions to the Office of Student Services.
  • Review and established annually the minimum requirements for admission to the MD degree program, and other policies related to the admissions process.

The Chair of the AC shall:

  • Conduct the meetings of the AC.
  • Assist with planning the annual orientation for AC members.
  • Recommend membership to the Dean.
  • Counsel applicants in the admission process as requested.

The Assistant / Associate Dean assigned to staff the AC shall:

  • Recommend AC membership to the Dean for approval.
  • Maintain AMCAS application service.
  • Maintain up to date information on national and school statistics on matriculants.
  • Develop relationships with statewide and regional schools and counselors for a potential stream of acceptable applicants.
  • Meet regularly with the AC chair and attend AC meetings.
  • Notify applicants of their status in the process following a review and decision from the AC as accepted, waitlisted, or rejected.
  • Support the MedSTEP program for the Eastern Division, including service as interviewer and voting member of the program selection committee.
  • Present at the AC orientation each year and update the AC members of relevant new policies, procedures, and relevant data from AAMC.
  • Ensure that the AC meetings and applicant presentations are conducted fairly.
  • Review and update the Technical standards for admission by the AC.
  • Review and update application secondary forms, and matriculation health forms and requirements by the AC.
  • Send information to matriculating students to prepare for beginning the curriculum, including student orientation programs.

Meetings

The committee will meet weekly from September through March and as needed. A quorum is defined as at least 10 voting members.