West Virginia University MedCoach

Constitution of WVU MedCoach

Article I.  NAME

The name of this organization is WVU MedCoach

Article II.  PURPOSE

The purpose of this organization is to mentor those who wish to apply to medical school.

Article III.  MEMBERSHIP

Section 1

Mentor membership of this organization is limited to medical students at the West Virginia University School of Medicine. Mentors must be full-time students in good academic standing. Mentors may not be on academic probation or have any professionalism violations against them.

Section 2.

Mentee membership of this organization is limited to students at the West Virginia University. 

Section 3. 

This organization will not deny membership on the basis of race, sex, age, disability, veteran status, religion, sexual orientation, color, or national origin.

Article IV.  OFFICERS

Section 1.

The offices of this organization shall be:

  • President
  • Vice President
  • Secretary
  • Mentor Coordinator
  • Mentee Coordinator
  • Community Outreach Coordinator
  • Webmaster

Section 2.

The duties of the officers of this organization are as follows:

The President shall:

  • Preside at all general membership and special meetings.
  • Appoint committees and serve as ex-officio (non-voting) of said committees.
  • Carry out assignments and instructions to the office of the president.

The Vice President shall:

  • Be an aide to the president.
  • Assume the duties of the president in case of absence or disability of the president.
  • Oversee the coordination of all projects.

The Secretary shall:

  • Keep a written record of all meetings (leadership, mentor, general membership, etc.), including attendance and topics discussed not limited to upcoming events, recent issues, and possible solutions.
  • Maintain a list of active members, including mentors and mentees.
  • Have a substitute appointed by any officer the day of an event in case of absence or disability of the secretary.
  • Work with other officers on projects.

The Mentor Coordinator shall:

  • Schedule general mentor meetings.
  • Maintain a list of mentor preferences for mentees.
  • Coordinate with the Mentee Coordinator to match mentors with mentees.
  • Work with other officers on projects.

The Mentee Coordinator shall:

  • Maintain a list of mentee preferences for mentors.
  • Coordinate with the Mentor Coordinator to match mentors with mentees.
  • Work with other officers on projects.

The Community Outreach Coordinator shall:

  • Coordinate with the Medical Education Outreach and Recruitment Program Director to organize events for coaches and/or mentees to engage the community.
  • Plan events for coaches and mentees to perform community service together.
  • Work with other officers on projects.

The Webmaster shall:

  • Coordinate research on how MedCoach affects undergraduate success.
  • Use collected data to inform ways to improve MedCoach.
  • Oversee the group’s social media pages.
  • Manage all technology needs of the group.
  • Work with other officers on projects.

Section 3.

Officers will be elected or appointed January of each year. Terms will run for a period of one year from time of election or appointment. Officers must be full-time medical students at the West Virginia University School of Medicine in good academic standing. Officers may not be on academic probation or have any professionalism violations against them.

Article V. CONDUCT CODE

This organization will adhere to the West Virginia University Conduct Code.

Article VI. Meetings

Section 1.

Meetings and events of the organization will be announced no later than two weeks prior to the meeting or event date.

Section 2.

Leadership meetings may be called by the:

  • President
  • Vice President
  • Secretary
  • Mentor Coordinator
  • Mentee Coordinator
  • Community Outreach Coordinator
  • Webmaster

Section 3.

Quorum is constituted by the arrival of 1 officer. This organization will follow parliamentary authority.

Articles VII. AMENDMENTS 

Amendments to the constitution of WVU MedCoach may be made with a four out of seven voting majority of the officers.

Officers

President:

  • Melissa McGowan

Vice President:

  • Paula Pacuari

Secretary:

  • Madison Eichstadt

Mentor Coordinator

  • Kristen Hardy

Mentee Coordinator:

  • Allison Cipriani

Community Outreach Coordinator:

  • Kaitlin Lindsey

Webmaster/ Research Specialist:

  • Roberto Tellez

Faculty Sponsor(s):

Note: While student organizations are permitted to maintain a website on West Virginia University's server, this website does not constitute official West Virginia University content. This page is developed and maintained by a student organization, and is not approved or endorsed by, affiliated with, or supported by the University. The University does not screen or control the content on this page and thus does not guarantee the accuracy, integrity, or quality of it. The views expressed here are strictly those of the page authors. Questions or comments on the contents of this page should be directed to the applicable student organization.