Guidelines

Deadlines

  • First year students should select an advisor by May 31, before applying to the program.
  • First year students must apply to the program, via short letter by June 15.
  • Deadline for acceptance of first year students into the department - June 22
  • Department second year student orientation will be held July 1.

Student And Advisors Responsibilities

Committee Approval - When an advisor has been selected and the second year student has been accepted into the program, the student should send a letter to Dr. Goodman requesting a thesis committee (Ph.D. Requires 3 committee members with the majority of these being regular graduate faculty, and M.S. Requires 2 committee members). Once a committee has been selected, the student should complete and have their committee members sign a Committee Approval Form (Green) and return it to Imogene, for submission to the graduate program office.

Plan Study - Once the committee has been selected, the second year student along with their advisor should prepare and have their committee members sign a Plan of Study Form (Yellow) and return it to Imogene, for submission to the graduate program office.

Candidacy - At the end of the second year, doctoral students should be accepted into candidacy.

Advancement to candidacy means that in the judgment of the faculty, the doctoral student has an adequate knowledge of Physiology/Pharmacology, knows how to use academic resources, and has potential to do original research autonomously. In other words, the student is qualified to complete the doctoral dissertation.

Admission to the doctoral program in Physiology and Pharmacology and enrollment in graduate courses does not of itself guarantee acceptance of the student as a candidate for a Ph.D. degree. To qualify as a doctoral candidate a student must demonstrate the ability to do work of graduate caliber by satisfactorily passing the departmental qualifying examination.

Qualifying Exams - Are usually given after most formal doctoral studies have been completed/27 hrs. Once the doctoral student has finished the qualifying examination, the student along with their advisor should complete and have their committee members sign a Qualifying Exam Form (White) and returned to Imogene immediately following the final examinations, for submission to the graduate program office.

Graduation and Diploma - Ph.D. and M.S. Students must complete an Application for Graduation and Diploma (White) and submit along with fee to HSC Graduate Program Office early in the semester that he/she is to graduate.

Shuttle Sheet - 3 weeks prior to the date of defense, Ph.D. and M.S. students along with their advisor must complete and have all of their committee members sign a Shuttle Sheet Form (Blue) and return to Imogene, for submission to the Graduate program office. Students must be registered the semester he/she is to graduate. No examinations are to be given without all committee members present.

Registration - Student must register for classes by the registration dates Registration Deadlines and WVU Academic Calendar

Graduate students are required to register for the following credit hours:

  • Fall – 9
  • Spring – 9
  • Summer I – 3 and Summer II – 3 (for a total of 6 credit hours for summer semesters) or
  • Summer I – 6, Summer II – 0,
  • or
  • Summer I – 0 and Summer II – 6

Changing of Advisors – When a student changes advisors, the "new advisor" should inform Tammy McPherson tmcpherson@hsc.wvu.edu or Imogene Kelley ikelley@hsc.wvu.edu as soon as possible of the change, so that paperwork for stipend funding changes can be processed expeditiously.

Graduate Student Travel

The Health Science Center Graduate Program office will assist in the support of graduate student travel expenses to "Nationally Recognized" professional society meetings. The student or their advisor must make a request for this travel award at least one month in advance of trip, by contacting Fred Minnear for the support.

Eligibility: Any doctoral graduate student presenting a paper, serving on a panel or participating in some other active, significant way at a "Nationally Recognized" meeting is eligible to request travel support.

The maximum award for any student is currently $400. Each student may receive support only one time during the fiscal year (July 1, - June 30).

Funding Restrictions: Funding will be provided in the form of a reimbursement only for actual costs incurred for meals, transportation, registration fees, and lodging, not to exceed the amount of the award. This program will reimburse no other expenses. The student and/or student’s department is expected to share expenses. Recipients of this award will be expected to adhere to the Higher Education Travel Guidelines and Procedures.

PLEASE NOTE! Approval for travel must be received in advance of trip. Please inform Imogene at ikelley@hsc.wvu.edu upon receiving approval and to submit a Travel Authorization Form.