Communication Between Academic and Clinical Faculty

The purpose of this document is to describe, in detail, the steps taken for contact between academic and clinical faculty regarding student performance and preparation for clinical practice.

Routine Communication

Contact is made by the Academic Coordinators of Clinical Education (ACCEs) at the following times:

  • At the start of each calendar year (January or February) regarding availability of slots for the upcoming academic year.
  • Upon placement of a student with the facility.
  • Prior to the start of each long-term affiliation.
  • At midterm of each long-term affiliation.

This contact may occur via telephone, letter, fax, or electronic mail.

Student Problems

Clinical instructors or CCCEs communicate with the ACCEs regarding any student problems. This communication must occur no later than following the midterm student evaluation.

Site Visits

The ACCEs will attempt to visit all active clinical sites within a three-year period. These visits will often coincide with concurrent student affiliations. During these visits, the ACCEs will communicate with the CCCE, the clinical instructor(s), and any students present.

Site visit priorities are as follows:

  1. An unknown site* with a student who is having problems.
  2. A known site with a student having problems.
  3. An unknown site without student problems within a reasonable driving distance.
  4. An unknown site without student problems outside of reasonable driving distance.
  5. A known site without student problems wither within or outside reasonable driving distance

*An "unknown site" may be defined as a new site, a site with new or inexperienced clinical faculty, or a site which has not precepted a WVU student for an extended period.

Communication with Other Faculty

Clinical Instructors and CCCEs are encouraged to contact individual faculty members with feedback at any time.

The ACCEs summarize feedback from clinical faculty (CIs and CCCEs) annually at the end of the affiliation periods. This feedback is shared with the Physical Therapy Curriculum Committee and the faculty as a whole.