Immunizations and Health Information

Student Health policy

The WVU School of Medicine has compiled a comprehensive health policy designed to address the multifaceted health needs of your career.

Disability Insurance

The School of Medicine provides a disability policy for all students. Shortly after school starts, each student will receive an individual insurance policy describing the disability insurance. Basically the policy covers any permanent disability as the result of an injury or illness. The policy pays $1,000.00 per month until age 65 or the disability is resolved.

Health Insurance

Health insurance is REQUIRED of all students who matriculate at West Virginia University, School of Medicine, Professional Programs (Exercise Physiology, Medical Laboratory Science (Clinical Laboratory Science, Histotechnology, and Pathologists’ Assistant programs), Occupational Therapy, and Physical Therapy) before starting clinical rotations. If you do not have health insurance through your parents, spouse or a personal policy, you may purchase health insurance through the WVU Healthcare Student Health Services. This insurance is in addition to the WVU Healthcare Student Health Services, which is available to all university students. The insurance covers 100% of billable service at the Ruby Memorial Hospital with School of Medicine physicians in attendance. Health services away from Morgantown in West Virginia or other states are covered at 80% of billable charges. All students must provide documentation of health insurance annually.

Physical Examination, Immunizations, and Titers

All students must complete a physical examination and have the following immunizations prior to starting classes in the professional program.

  1. Students are required to have 2 documented shots of measles, mumps, and rubella (MMR), unless born before 1957.
  2. Students must have a diphtheria/tetanus/pertussis (Tdap) within the past 10 years.
  3. Students must have completed the primary series and booster for polio.
  4. All students must have a one-step Mantouix PPD (test for tuberculosis). The student must have this repeated on an annual basis for the duration of the professional program.
  5. Students must complete the Hepatitis B series of 3 shots. Students must have had at least the first shot in the series before beginning the professional program. The second and third shots, as well as the Hepatitis B Titer, must be completed and documented prior to December 1 of your Sophomore year.
  6. The University requires ALL students to have the meningococcal vaccine.

ALL IMMUNIZATIONS AND TRAININGS MUST BE COMPLETED AND UPLOADED TO CASTLEBRANCH, mycb.castlebranch.com, BY YOUR JUNIOR YEAR.  ALL PERTAINING DOCUMENTS WILL BE EMAILED TO YOU YOUR FRESHMAN YEAR. 

All students must have the following immune (IgG) antibody titers for proof of immunity. Results must be documented PRIOR to beginning the professional program, unless otherwise noted.

  1. Measles (rubeola), mumps, rubella
  2. Varicella
  3. Hepatitis B (must be documented before December 1 of your Sophomore year.

Some clinical sites may require additional immunizations or other health measures to protect special populations. The program faculty will alert you to these when appropriate Students who have not completed the listed immunizations and titers WILL NOT be permitted to participate in clinical rotations.

Cardiopulmonary Resuscitation (CPR)

Each student must be certified in CPR, including adult, child, and infant CPR and choking. Students must provide a copy of a current CPR card prior to beginning the professional program. The student is responsible for keeping an up-to-date CPR certification throughout the professional program. Online courses are not acceptable.

HIPAA Training

All students are required to complete training for awareness and compliance with the patient privacy regulations of the Health Insurance Portability and Accountability Act. This training will be available to all Health Sciences Center students, and must be completed within three months of starting classes, by students currently enrolled in the program. Students will receive the training during the fall semester for the first professional year, prior to embarking on clinical rotations. This training is located on SOLE.

OSHA Training

All students must be trained in standards for preventing transmission of bloodborne and other infectious agents. This training must occur before students enter the clinic, and annually thereafter. Initial training will be provided in class during the first semester. An annual retraining session will also be provided on SOLE.

Drug Screening Some clinical education sites may require periodic drug testing of students who are performing patient care activities. The expense of these drug tests, depending upon the site policies, may be the responsibility of the student. Any positive drug screening will result in removal from clinical sites with further disciplinary actions as deemed appropriate by the WVU Division of Exercise Physiology’s Policy on Academic & Professional Standards, and/or the Dean/Associate Dean.

Documentation of Health Information

Prior to your junior year in the program, the student must submit a completed Health History, a completed Physical Examination, and a completed Immunization Form. In addition, the student must submit a copy of a current CPR card, health insurance information, and documentation of any immunizations and titers not recorded on the Immunization Form. It is the student's responsibility to provide updated information on immunizations, health insurance coverage, PPD results, and CPR certification. Students who do not have this complete will not be allowed to participate in clinical rotations. In addition, registration for other courses may be restricted, or course grades may be affected.

Before a student begins a clinical rotation, the academic program must verify to the clinical site that the student has complied with the health requirements. Some sites may request additional documentation, such as copies of immunization cards, lab reports, etc. In this case, the student will be notified and will be required to furnish the clinic with the appropriate records. You will have these at all times on the CastleBranch website in case the site may need a copy. 

Please direct your questions regarding health records and CastleBranch to:

Kristen Mullins
Health Sciences South
Room 8707-L
OFFICE: (304) 293-8897
FAX: (304) 293-8384
krmullins@hsc.wvu.edu