Room Reservations

Health Sciences Center room use is limited to Medical and Health education, training, and community government and community non-profit groups.

  • Reservations can be requested no more than 3 months in advance of the anticipated date.
  • Reservations for ongoing, multiple-week programs or classes, or a specific evening for multiple months (i.e. 3rd Monday of the month) will not be accepted.
  • Fridays are reserved for medical education, and not available for public use.
  • Specific weeks are not open for reservations, specifically orientation, and examination weeks for medical students.  (Jan., Jun/July/December and Examination Weeks)
  • Facility use requests will be confirmed on the calendar after staff approval and fee payment. Fees must be paid at least a week prior to event.  All reservations will be confirmed via email.
  • WVU reserves the right to cancel any reservation as necessary.  A WVU scheduled program will take precedence over a non-WVU event.
  • Meetings or rallies of a political nature are not permitted.  
  • Tech support is not available on nights and weekends. Please make arrangements with the appropriate staff to explore the system at a time prior to your scheduled event.
  • All groups are responsible for providing their own meeting materials (i.e. copies, flip chart paper, markers/pens) for their event.
  • Please include set-up and clean-up time within your reservation time frame.

Facilities are not available on following dates:

  • Dec. 7-18, 2015 - Examinations
  • Jan. 4-8, 2016 - Orientation
  • Jun. 6-17, 2016- Examinations
  • Jun. 27-July 8, 2016 (2 weeks) - Orientation
  • December 5-16, 2016- Examinations
  • Jan. 3-6, 2017 - Orientation
  • All Fridays between 8am-5pm

Mountaineer Room

$50 a Session (0-4 hours)

  • Complimentary AV system usage
  • Food/beverages permitted
  • Maximum capacity: 60

Multi-Media Classroom

$50 a Session (0-4 hours)

  • Complimentary AV system usage
  • Food/beverages permitted
  • Maximum capacity: 36 (may fit 50 with limited tabletop space)


$100 a Session (0-4 hours)

  • Complimentary AV system usage
  • No food/beverages permitted in Auditorium (allowed in Lobby area only)
  • Maximum capacity: 189